Administrative Assistant Job Opening in New Orleans, LA at Trident Maritime Systems, | https://mindovermetal.org/en

Summary trident Maritime Systems is an ISO certified drawing card in the Navy, Marine, and Off-Shore markets providing advanced Electro-Mechanical, HVAC/R, Fire Suppression, and Electric Propulsion Systems. We are presently expanding our staff of professionals to support and accelerate business growth. This is a full-time position. This is a fantastic opportunity to work in a moral force company with an excellent reputation throughout the Marine Industry.
The Administrative Assistant will perform a kind of responsible, confidential, technical, and office administrative/ human resources support functions, composes agreement, reports and proposals, coordinates travel/meetings/luncheon, maintains database and arranges customer web site visits and clearances.
Responsibilities The responsibilities of this position include but are not limited to :

• Routing of customer inquiries to proper internal contact
• Prepare facility for meetings/luncheons/visits
• Learning security requirements/requests for customer site visits
• Customer Relations – interface between all customers, suppliers, contractors; manage schedules and coordinate all customer follow-up calls or visits
• Provide all general clerical support; coordinates all travel plans; maintain calendar and complete expense reports
• Creating and distributing documents
• Serving as a point of contact with employee/HR Manager and other Trident HR administrators
• Maintaining payroll system by updating, entering data and completing payroll on a bi-weekly basis
• Setting appointments and arranging meetings
• Compiling reports and preparing spreadsheets
• Participating in recruitment efforts
• Posting job ads and organizing resumes and job applications
• Scheduling job interviews and assisting in interview process
• Ensuring background and reference checks are completed
• I-9 Documentation
• Preparing new employee files
• Overseeing the completion of compensation and benefit documentation
• Entering New Employee Data into ADP
• Orienting new employees to the organization
• Overseeing benefit enrollment process
• Administering new employment assessments
• Serving as a point person for all new employee questions
• Maintaining current HR files and databases
• Updating and maintaining employee benefits, employment status, and similar records
• Completing termination paperwork and assisting with exit interviews
• Bi-weekly update of Union Pension and Health and Welfare Remittance Spreadsheet
• Monitor and manage Vacation Payroll spreadsheet to track vacation hours accrued/taken/remaining
• Input hours worked into ADP EZ Labor
• Experience with ADP a plus
• Strong interpersonal skills
• Problem Solving/Analysis
• Communication clearly, both written and orally in a professional manner.
• Time Management

Qualifications

• Associates Degree preferred (in appropriate business-related field) or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.
• Human Resources support experience is preferred.
• Above average experience in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Daily operation of a professional, corporate environment.
• Ability to work independently as well as cooperatively within a team environment.
• Above average written and verbal communication skills.
• Ability to work in a fast-paced, multi-tasking professional office.
• Technical/analytical focus with attention to accuracy and quality of work.
• Must be available for a flexible work schedule, including start/stop times and overtime.
• Proof of U.S. citizenship, drug screen and background check required for qualified candidates.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the all-important functions of this job. fair accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to use hands and fingers to handle or feel and talk or hear. The employee is frequently required to sit. The employee is occasionally required to walk ; reach with hands and arms and stoop, kneel, crouch, or fawn. The employee is occasionally required to lift to 25 pounds. The imagination requirements include conclusion imagination, distance imagination, peripheral vision, depth perception and ability to adjust focus. All Trident Maritime Systems employees are required to be fully vaccinated against COVID-19.
Work Environment The work environment characteristics described here are congressman of those an employee encounters while performing the substantive functions of this job. reasonable accommodations may be made to enable individuals with disabilities to perform the all-important functions. The noise level in the cultivate environment can vary.

Trident Maritime Systems is an EEO/AA employer that offers a comprehensive examination compensation software and opportunities for growth. Offers of employment are contingent on and not considered finalized until the ask background hindrance and drug trial has been performed and the results received and accessed .